Appointments: Instructions for scheduling appointments using the Outlook Web App

If you are a UF student, you may schedule a meeting with me using the following procedure:

  1. Connect to UF Exchange through Outlook or go to the GatorMail website (https://outlook.com/ufl.edu) and follow the link to login to UF Exchange through the Outlook Web App.
  2. Click “Calendar” (the icon will probably be in the top left corner of the window).
  3. Click the “New” or “New event” button.
  4. Edit the “Event” or “Title” field to enter an appropriate title for the meeting. The title should include your name and the topic. For example: “Maria Hernandez re: research opportunity”.
  5. In the “Attendees” or “People” field, type in my email address (djulian@ufl.edu).
  6. Click the “Scheduling Assistant” button.
  7. Use the interface to find a time when you and I are free. Restrict appointments to begin no earlier than 9 AM and to end no later than 4:30 PM. If you already use Outlook or the Outlook Web App (or other linked account) for your calendar, all schedule conflicts will be listed.
  8. When you have found a time for our meeting, click on the time and then click the OK button at the top.
  9. We will meet via Zoom unless established otherwise beforehand.
  10. Fill out any more information including whether to have a Reminder for yourself appear before the meeting.
  11. When you have filled out the invitation to your liking, press the “Send” button to send the invite to me.
  12. I will receive a Meeting Invite and will be able to Accept the meeting, at which point I will send you information for connecting to the meeting via Zoom. If either of us needs to change the meeting time, we can do that within the Web App.